Minutes of the Executive – August 13 2013

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Present: Julia , Tina, Jaine, Sharon

!. Finance: Tina to open new account at B of M at Capri Mall
Jaine to forward Certificate of Livessence to Tina
Tina, Julia and Jaine to get signing authority
Allows us to view on line with no admin costs
Julia to renew website domain

2. Missing 6 grids need to check RCA to see if they have been moved – Jaine

3. Art Walk: We only have 200 sq. feet display space so each artist can bring 3 pieces
Entrance fee $30 flat fee
Art WAlk gets 10% livessence nothing
Models are booked
Hosts and volunteers are in place
Julia to get flyers printed
Volunteers to be taken out for supper if they do take down

4. Art Change over to be done late Oct. Sharon

Respectfully submitted

Jaine Buse

Minutes of AGM, Sat. June 8, 2013

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Meeting Called to Order at 12:52

President Remarks:
Committee Reports:

1. Drawing Session and Models:
Moved by Brian P. and 2nd by Joan B. to increase Non Member drop in fees to $15
Motion carried

Julia to meet with Patrick at RCA to see if our rent can be decreased
Brian to get commitment of 6 members for drawing sessions to pay $40 upfront
for months of July and August.

One Saturday in November will be used as non model time for people to come into the drawing room and socialize and work on projects of interest

2. Membership:
18 members rejoined today

3. Art Walk
Sept. 8 and 9, just waiting to hear if we are juried in
Full information will come out in July

4. Hallway Change Over
Next date is Sept. 21 and then Dec., Mar, and June
Please note than no one moves around other peoples work except the committee chairperson. You will be notified by email the dates of the hanging and if you cannot be there someone else may bring your work to be hung or your piece can stay up until the next switch over.

Financial Report: Sharon Fitch has taken over the Job

Nominations for 2013 – 2014 Executive:

President: Tina Sidiquii
Vice President’Website/Model: Julia Trops
Secretary/Membership: Jaine Buse
Treasurer: Sharon Fitch

Appointment of Committee Chairpersons:

Member at Large: Tina Schnellert and Sandra Windsor
Hallway Change Over: Sharon Fitch and Joan Bolen
Grid Rental: Jaine Buse
Hosts for Drawing: Brian Pederson, Joan Bolen,
Marketing/Promotions/Exhibitions: Ralf Rohrlack, Sandra Windsor
Art Walk: Jaine Buse

Old Business:

New Business:

Moved by Julia

Seconded by Brian

Motioned carried:


Resolution # 1

The following change is proposed:

Be it resolved that the following clause be added to the Bylaws of the Society as of June 8th, 2013 under a new part, Part 13 – Indemnification, as Section 63, 64, 65 and 66:

“Part 13 – Indemnification

63. The Society shall, to the extent legally permissible, indemnify each person who may serve or who has served at any time as an officer, director, or employee of the Society (the “Indemnified Party”) against all expenses and liabilities, including, without limitation, counsel fees, judgments, fines, excise taxes, penalties and settlement payments, reasonably incurred by or imposed upon such person in connection with any threatened, pending or completed action, suit or proceeding in which he or she may become involved by reason of his or her service in such capacity if:

• the Indemnified Party acted honestly and in good faith with a view to the best interests of the Society; and

• in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, the Indemnified Party had reasonable grounds for believing that the Indemnified Party’s conduct was lawful.

64. The determination of any action or proceeding by judgment, order, settlement, conviction or otherwise shall not, in and of itself, create a presumption that the Indemnified Party did not act honestly and in good faith with a view to the best interests of the Society or that the Indemnified Party did not exercise the care, diligence and skill of a reasonably prudent person or, with respect to any criminal or administrative action or proceeding, that the Indemnified Party did not have reasonable grounds to believe that the Indemnified Party’s conduct was lawful.

65. The indemnification provided hereunder shall inure to the benefit of the heirs, executors and administrators of persons entitled to indemnification hereunder. The right of indemnification under this Part 13 shall be in addition to and not exclusive of all other rights to which any person may be entitled.

66. This Part 13 constitutes a contract between the Society and the Indemnified Party. No amendment or repeal of the provisions of this Section which adversely affects the right of an Indemnified Party under this Section shall apply to such person with respect to those acts or omissions which occurred at any time prior to such amendment or repeal.”

Meeting Closed: 2:15 p.m.

Respectfully submitted,

Jaine Buse

Reminder of Annual General Meeting

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Time: Noon (immediately following drawing session) Location: Upstairs meeting room RCA (Lunch provided by Livessence when you renew your membership) Please RSVP by June 3 so we can order lunch for everyone in attendance Please bring a $35 cheque/cash for your membership Jaine Buse Secretary

Executive Meeting Minutes March 2013

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March 29, 2013 11:00 a.m. Bliss Coffee Shop Present: Tina, Tina, Jaine, Julia Absent: Brian, Sharon Follow up from last meeting: 1. Access to bank info on line, Julia and Tina to do 2. Appealed to membership for help: Martha offered 3. Julia to contact Rebekah for Art Show Chairperson: she declined 4. Jaine contacted Lake Country Gallery for show in 2013, they have no spots Membership: 27 members, Joan and Joyce now on list Drawing Sessions/Models: James to model “on trial” (Jaine to speak at AGM about artists response to models when drawing) Financial Report: Sheri is resigning, Tina to get final report from her and all records of business Grid Rentals: Kelowna Opera rented them all for April 7 event Some grids may be needed for the Erotic Art Show in July Hallway Change Over: (needs to be discussed at AGM regarding people changing other peoples works) Next Changeover: May 11 at Sat. Drawing Session New Business: AGM Time: 12:15 (following Drawing Session) Location: Board room 2nd Floor RCA Catered to by Bistro (no charge for members) Change to bylaws to be submitted Nominations for Slate of Officers for 2013-2014 President: Tina Siddiqui Vice President/Website/Models: Julia Trops Sec./Grid rentals/Membership/Art Walk: Jaine Buse Treasurer: Natasha ? Receivables and deposits: Sandra Windsor Member at Large: Tina Schnellert Hallway Change Over: Sharon Fitch Drawing Session Host: Brian/Joyce/Volunteers Present Art WAlk 2013 Sept. 7 – 8, 2013 Theme: It’s About Time Now a Juried Show Require 3 pictures from each artist to be sent to committee by June 1. Pieces do not have to be the pieces that you are submitting for the show. Pieces you do submit for the show cannot be shown in previous years. Hence May 11, following Drawing Session Jaine will take pictures of pieces from artists to be submitted Programs/Education: idea from Julia Tina Siddiqui to look into college student undertaking running it for us Future rental space: Tina Schnellert to look into Botega, University for rental space for future needs Meeting closed 12:20 Respectfully Submitted Jaine Buse Secretary

Executive Minutes November 2011

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Reports: Membership: 23 members Art Shows: Right off the Easel Art Walk 2012 Drawing Sessions and Models: All going well, need to buy spotlight Financial Report: bank deposits have been made, Julia and Tina to gain access to on line banking so they can see the bank account when needed Hallway Changes: to be done on Jan. 12 New Business: Welcome in the New Year Potluck Jan. 12 after drawing session Workshops for 2013: Brian in contact with Gae Adams Jaine to follow up with Heather Spears Art Shows for 2013, 2014 RCA booked for Dec. 2013 and 2014 Jaine to contact Katie at Lake Country Gallery to get in there Brainstormed ideas for show themes: “Black and White”, “Dancers”, “Yoga” “Collaborative 50×38 size pieces on Print Making Paper Need to appeal to membership for Art Show Chairperson, Julia to talk to Rebekah, Jaine to write something in Invitation to Potluck in Jan. Meeting adjourned 2:00 p.m. Respectfully submitted Jaine Buse Secretary